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Email tutorial


1. How to retrieve mail from your POP3 account with email software
2. Retrieving from multiple POP3 boxes with email software
3. How to alter mail settings for a POP3 account
4. How to change your POP3 password
5. How to add a POP3 mailbox
6. To modify or delete a user mail account
7. Setting Mail Forwarding
8. How to add an email alias
9. To modify or delete an alias
10. How to set up a Catch-All address (<anyone>@yourdomain.com)
11. How to add an autoresponder

 

1. How to retrieve mail from your POP3 account with email software
outlook.gif (1094 bytes) Setting up MS Outlook Express to receive e-mail.
eudora.gif (1055 bytes) Setting up Eudora Light 3.0 to receive e-mail.

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2. Retrieving from multiple POP3 boxes with email software

Using Eudora Pro go to tools --> options --> personalities

Using Outlook Express go to tools --> accounts --> mail --> add mail

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3. How to alter mail settings for a POP3 account

Go to http://www.yourdomain.com:8383/ and log on with your e-mail address and password. Remember to enter your full e-mail address as your userID.

REMEMBER TO LOGOFF AFTER YOU FINISH YOUR SETTING.

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4. How to change your POP3 password

Log into your POP3 account with your web browser (see above) and click on "Change Password".

The password can be from 4 to 30 characters and cannot contain spaces.

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5. How to add a POP3 mailbox
  1. In your Web browser, open your mail settings page (see above) for your mail server and log on to your mail account.

  2. Click the User Administration item.
    The User and Alias Administration screen appears.

  3. Click the Add User button.

  4. In the UserID text box, enter a user name (this will be the userid for the mail account).

    A userid must be from 3 to 30 characters and must be created from the character set of digits and letters. It cannot contain spaces. The userid must be unique within the system.

  5. In the Fullname text box, enter the user’s full name.

  6. In the Password text box, enter a password for the user.

    Passwords can be from 4 to 30 characters and cannot contain spaces.

    Confirm the password you entered by entering it again in the Confirm Password text box.

  7. In the Max Mailbox Size text box, enter the maximum size (in bytes) for each mailbox created in the user’s mail account. If a mailbox exceeds the maximum, any new mail for the mailbox is returned to the sender. Entering zero means the size will be unlimited.

  8. In the Max Num Messages text box, enter the maximum number of messages (the total for all mailboxes created in the user’s mail account). If the maximum is exceeded, any new mail for the user is returned to the sender. Entering zero means the number will be unlimited.

  9. Click Save to add the user. The userid is added to the list of registered users.


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6. To modify or delete a user mail account:
  1. Select a mail account by doing one of the following:

    Enter a userid and click the Display User button.

    Click List Users to display a list of registered users, and then select a user name from the list and click Display.

    The user mail account information is displayed.

  2. Select one of the menu items to make changes:

    Click the Change Password item to change the user’s password.

    Click the Change User Information item to modify the user’s Fullname, Max Mailbox Size, or Max Num Messages.

    Click the Delete user item to delete the mail account.

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7. Setting Mail Forwarding

You can set a forwarding e–mail address to which all of your mail will be sent.

Log on to your mail settings page (see above)

  1. Click the Change Mail Forwarding Information item.

  2. Enter an e–mail address. The e–mail address must be a complete mail address.

  3. Click Save.

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8. How to add an email alias

Log on to your mail settings page (see above)

  1. Click the User Administration item.

    The User and Alias Administration screen appears.

  2. Click the Add Alias button.

  3. In the Alias text box, enter a name for the alias.

    Alias names are limited to 45 characters and must be created from the character set of digits and letters. The underline ( _ ) and hyphen ( – ) characters are valid. The name cannot contain spaces and must be unique within the system.

  4. In the Destination text box, enter one of the following:

    A Standard Alias

    A standard alias can point to a single userid on the same system, multiple userids on the same system, a remote e–mail address, multiple e–mail addresses, another alias, or any combination of the same.

    A List Alias

    A list alias points to a file that contains a list of valid mail addresses, one per line.

    A Program Alias

    A program alias points to a program that can accept the mail message for further processing. The message is passed to the program by passing the full pathname of a temporary file as the last argument on the command line when the program is invoked.

  5. After entering the alias properties, click OK to add the alias. The new alias is added to the list of registered aliases.

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9. To modify or delete an alias:

Log on to your mail settings page (see above)

  1. Select an alias by doing one of the following:

    Enter an alias name and click the Display Alias button.

    Click the List Aliases button to display a list of the defined aliases, and then select an alias from the list and click Display.

    The alias information is displayed.

  2. In the Destination text box, make any changes to the alias.

  3. Click Save to apply the changes.

Click the Delete alias item to delete the selected alias.

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10. How to set up a Catch-All address so you can send an email address to <anyone>@yourdomain.com

Log on to your POP3 settings page (see above) and add an alias (see above) called "nobody" this will forward all emails to yourdomain.com that are not already alias or POP3 accounts to a specified email address.

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11. How to add an autoresponder

Add a POP3 account (see above) and log on to that in your browser.

The vacation message will be sent once to each use that sends you mail. To enter or change a vacation message:

  1. Click the Change Vacation Message item.

  2. Enter a message. You can enter up to 1000 characters.

  3. Click Save.

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